Sample use case · Compliance & operations
Document intelligence
Contracts, certificates and reports read by machines — found in seconds, audit-ready.
Incoming scan
cert_H2-4471_scan.pdf
Extracted facts
each linked to its source page- Document type
- Mill test certificate ¶ p.1
- Supplier
- Gamma Sheet Metal ¶ p.1
- Material / heat
- SUS304 · heat H2-4471 ¶ p.1
- Standard
- EN 10204 3.1 ¶ p.1
- Valid until
- 2027-03-31 → watched
Expiry alert
Routed to QA six weeks before the certificate lapses — not after a customer asks.
“Cert H2-4471 expires 2027-03-31 — request renewal from Gamma Sheet Metal.”
Documents arrive
email, scans, shared drives
Layout-aware OCR
tables, stamps, handwriting
Classify
contract · certificate · report
LLM extraction
parties, dates, expiries, obligations — cited to the page
Registry + alerts
searchable, audit-ready, deadline-watched
Layout-aware OCR handles the messy scans; an LLM does the extraction with every fact cited back to its source page, and accuracy is measured against a hand-checked sample before anyone relies on it.
The problem
A regulated distributor kept certificates, contracts and inspection reports in shared drives and inboxes. Every audit meant weeks of hunting; expired certificates were found only when a customer asked.
What we build
- A pipeline that reads every incoming document — OCR, classification, extraction of parties, dates, expiries and obligations.
- One searchable registry with the source page linked to every extracted fact, so nothing is trusted blindly.
- Expiry and obligation alerts routed to the responsible person weeks before deadlines, not after.
Proven before you commit
- Prototyped on 2,000 historical documents; extraction accuracy was measured against a hand-checked sample before anyone relied on it.
- One audit run in parallel: the old way and the registry side by side, timed.
The outcome
weeks → hours
audit preparation
98.5%
extraction accuracy on the audited fields
0
expired certificates since go-live
A representative engagement — numbers illustrate the shape of the result, not a named client reference.